Understanding How Affirmative Action Plan Outsourcing Works

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By Christine Turner


It can often be difficult to understand policies and procedures in the workplace. One area in which this is the case is in regards to Affirmative Action Plan Outsourcing. While in-house employees can provide information on affirmative action, it is often better to have an outside agency build a comprehensive Affirmative Action plan.

In most cases, these firms will provide a comprehensive review and solution with regards to analyzing the risks, strengths and opportunities in this area. Whether using a proprietary or general process, many of these firms can guide employers through every step of the process. For, it is imperative that each step of the process from data collection to client review, be provided with accurate and detailed information without errors.

At the time a final plan is delivered, the employer generally notifies the firm of any errors. After which, most firms will work with administrators to help eliminate the issues so that information is accurate and correct at the time of delivery. In fact, most employers work closely with a company administrator to create a plan that could pass an actual audit.

The first aspect in preparing a plan is considered data collection. Most firms will have clients sign a confidentiality agreement in order to protect privacy and security of all employees. After which, the firm will collect data with regards to all personnel as related to affirmative action in the workplace.

Statistical Analysis is generally the second phase of analysis. In this phase, firms provide a review of all information received for accuracy. After which, a specialist will draft a report with regards to the statistics associated with current employers and staff. If there are errors in the reports, firms will often work with clients to correct any issues.

Once the statistical analysis report has been developed and proofed at the client site, a second examination often follows. In most cases, this is referred to as a peer review. For, it is imperative that all information be provided in the correct format and free of errors when submitted back to a client. In fact, some clients see this process as preparing for a future audit, whether expected or otherwise.

Perhaps the most important review is that of an attorney. It is also important that the attorney hired to review the documentation have experience in affirmative action and contract law. For, if this individual were to miss errors, either on part of the firm or client, it could present legal issues which could be costly for both.

In the final phase, clients review the plan as provided by the firm to assure accuracy and completeness. At which time, the firm often provides a number of days to return the completed documents for any necessary additions or revisions. Then, once finalized, most firms will provide six to twelve months in which additional edits can be made free of charge.




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